Construction Company find solution to "Grotty, Grubby Files"
Cruden Group, a construction and development company with offices in Warrington and Salford, has implemented a document management solution, supplied by Avanquest Solutions to “improve efficiency and the security of documents, and eliminate the “grotty, grubby files!” (Alan Sanderson, ICT Manager, Cruden).
In 2003 Sanderson identified the problem that Contract Managers, Quantity Surveyors and Site Managers often needed to get hold of documents at short notice from mobile site offices.
He also recognised that the company also needed to address the gathering of files for client reporting – the Job Packs. The company was employing three or four staff to do nothing other than trawl through paper-based files in traditional filing cabinets to find relevant documents.
Furthermore, the cost of storing this mass of paper was notable and rising.
One site alone was costing the company £10,000 annually.
So in 2006, Avanquest Solutions installed an Alchemy document management solution which integrated with Cruden’s existing business process
management system – Metastorm.
Metastorm automates, manages and controls processes, providing the additional facilities to enhance workflow.
Staff at the head office in Warrington scan all inbound documents, such as job sheets and supplier invoices, and distribute them throughout the
business in electronic format.
Documents are accessible from all office and site locations.
At Cruden Property Services the job packs are prepared in a fraction of the time previously taken, allowing Cruden to utilise their human resources in other administrative roles within the business.
“Alchemy has proved a sound investment” says Alan. “The efficiencies, plus the saving of paper, printing costs and physical storage of documents means we will have paid for the system within two to three years.”
Further information on Avanquest Solutions can be found at www.avanquest-solutions.co.uk
About Avanquest Software
Avanquest Software is a global developer and leading publisher of best-selling personal and professional software designed for utilities, office productivity, communications and mobility worldwide. Avanquest Software products are marketed in over 100 countries, through e-commerce, OEM partnerships and IT resellers. Founded in 1984 as BVRP Software and listed since December 1996 on Euronext (ISIN FR0004026714), Avanquest Software forms part of the Eurolist, NextEconomy segment and SBF 250 index.
Additional information on Avanquest Software is available at www.avanquest.co.uk
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